Tabling guides for departments

Tabling guides for departments

This page includes guides for government department and agency staff on tabling documents in Parliament.

Members of the public may not table documents. However, members of the public can contact their local member if they would like a petition tabled in Parliament. For information on petitions, visit the Assembly petitions page and the Council petitions page.

Annual reports

If you are currently preparing to table your annual report in Parliament, here are some handy hints.

Deadlines
For October and November 2021 we have changed our delivery times. We must receive your report and tabling letter by 12.00 noon the day before you want it tabled.

Pdf copy
Email the pdf of your report to tabling@parliament.vic.gov.au. You must provide a pdf.

Hard copies
We only require hard copies of your report if it:
• has more than 250 pages — we need 2 hard copies OR
• is a parliamentary paper produced by certain bodies (Auditor-General, Ombudsman, IBAC etc — see full list in the Guide to tabling) — we need 25 hard copies
COVID-19 arrangements: If you are unable to comply with these hard copy requirements due to COVID-19 restrictions, contact us to make other arrangements.

Tabling letter
Email your tabling letter to tabling@parliament.vic.gov.au. You can send us one letter, addressed to both clerks. See sample in the Guide to tabling.
You can specify your preferred tabling date in your letter or, if you don’t specificy a date, we will table your report on the next sitting day (once we have received the tabling letter, pdf and hard copies (if applicable)).

Guide to tablingpdf

Use this guide for an overview of tabling including what you need to provide to parliament to table a document — letters, copies etc.

Tabling by leavepdf  

If there is no Act requiring a document to be tabled, the document can still be tabled by leave. Use this guide for an explanation of ‘leave’ and the procedure for tabling by leave. 

Parliamentary paperspdf

Parliamentary papers are protected from legal action. Use this guide for an explanation of parliamentary privilege, a list of documents automatically accepted as parliamentary papers and how other documents can get parliamentary paper status. It also includes the text that must be printed in a parliamentary paper and the printing requirements.

Government responses to parliamentary committee reportspdf

When a parliamentary committee report makes recommendations to the Government, a minister must table a government response addressing those recommendations. This guide sets out how to table the government response in Parliament. What you need to do depends on what type of committee it is.

Tabling when Parliament is not sittingpdf

Some documents can be tabled on a non-sitting day. Use this guide to help you work out if your document can be tabled on a non-sitting day and the procedure for tabling on a non-sitting day.

Errors in tabled documentspdf

Use this guide if you need to correct an error in a document after your minister/agency has tabled the document in Parliament. The guide sets out who to contact initially, the types of errors, and the process for correcting an error.

Lodging under the Interpretation of Legislation Act 1994pdf

Use this guide if you need to ‘lodge’ a document with the Clerk of the Parliaments under section 32(3) of the Interpretation of Legislation Act 1984.

Contact Details

Legislative Assembly Procedure Office 
Parliament House
Spring Street
East Melbourne Vic 3002
Ph: 03 9651 8563
Email:
assembly@parliament.vic.gov.au

Legislative Council Chamber Support Office
Parliament House
Spring Street
East Melbourne Vic 3002
Ph: 03 9651 8678
Email:
council@parliament.vic.gov.au

  *Send PDF copies of reports or documents to tabling@parliament.vic.gov.au